DEP - Digital Enterprise Provider
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DEP Scheduler

Better schedules. Fewer surprises.

Build staff schedules around availability, qualifications and working-hour rules. Understand the gaps, adjust the plan and stay in control when things change.

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DEP SchedulerIllustrative schedule

Your team, one clear plan.

Availability + qualifications checked

From scattered inputs to a working schedule.

Match services with people, availability and the rules your operation needs.

Measured at Giving Care

Less time planning. More capacity to deliver.

−70%
Time spent managing schedules

Schedule management more than 70% more efficient (APDSI 2025)

10 min
To plan the schedule

Down from five days (APDSI 2025)

~98%
Of shifts covered

Every availability, skill and labour-law rule respected

~1,500
Assignments planned a month

25 caregivers serving 70 clients

Giving Care, home care and cleaning in the Azores, in production for more than a year. Planning figures from APDSI's Digital Transformation Award 2025; coverage and volume from production. Your own targets are set with your data in a pilot.

Sound familiar?

The schedule is complicated. Your day should not be.

Choose the moment you recognise. See what changes with DEP Scheduler.

Availability in one file. Service requirements in another. Every change means checking the whole week again.

How we help

Bring people and service requirements into one workspace. Generate a schedule against availability, qualifications and working-hour rules.

What to measure

Planning time

hours per scheduling cycle

Compare the time to prepare, check and publish a rota.

Explainability

Don’t just see the gap. Understand it.

An empty shift needs an explanation. See who could cover it, what blocks them and which input changes may help.

  • Candidates and blocking rules for each gap
  • The constraints that limit coverage across the run
  • Suggested changes with estimated gains
  • Re-run to confirm the effect of a change
Site B · 28 Sep · 17:00–21:00
0 of 1 assigned · everyone blocked
1 unfilled place
  • 07Employee 07Already booked16:00–22:00 on 28 Sep
  • 12Employee 12AwayMarked away on 28 Sep
  • 02Employee 02Outside availability17:00–21:00 falls outside their day
  • 04Employee 04Outside availability17:00–21:00 falls outside their day
What would help
  • Review Employee 12's leave on these datesShifts: up to 4
  • One more person for Service type 4, Monday 17:00–21:00Shifts: up to 1
  • Qualify Employee 16 for Service type 4Shifts: up to 1

Illustrative example. Suggested gains are estimates; re-run to confirm coverage.

How it works

From requirements to a plan you can use.

Explore the five steps. This animation uses illustrative data to explain the process.

  1. Add services, people and availability in the dashboard or through the API. Check readiness before running.

    • Services, people and availability together
    • Check missing inputs before a run
01 · Add your requirements1/5
Services
People
Availability
  • Sites
  • Services
  • People
  • Availability
The business case

Better decisions. Measurable progress.

Set a baseline with your current process. Use the same measures in a pilot, then judge the difference with your own data.

01

Time

Give planners their week back

Hours spent building, checking and revising each schedule.

02

Coverage

See where service is at risk

Assigned person-shifts as a share of required demand.

03

Overtime

Make the staffing trade-off visible

Hours above the weekly target, reviewed alongside uncovered demand.

04

Workload

Spot an uneven distribution

Assigned hours per person and the gap to their weekly target.

These are measures to track, not promised customer results.

Integration, your way

Use our workspace. Or build it into yours.

Plan in the dashboard or connect your software through the REST API. Existing HR and payroll systems need a custom integration; ready-made connectors are on the roadmap.

Requirements, people, rules
  • Service requirements
  • People & qualifications
  • Availability
  • Working-hour rules
DEP Scheduler
Solver + explanation layer
Schedule, reasons, audit
  • Schedule rows
  • Gap explanations
  • Change log
  • CSV export

Embed the engine

Everything the dashboard does is a REST call with OpenAPI docs.

  • Readiness, run, poll, cancel
  • Results and explanations as JSON
  • Score a manual edit without saving
  • CSV that follows the edits

The complete service

The dashboard, deployed for you in the EU, with your rule pack and your data isolated.

  • Sites, services and people
  • Model, results, calendar, explainability
  • English and Portuguese, desktop and phone
  • Three fixed tiers
Use cases

Built for the sectors where shifts are the business.

Different operations. The same need to match people, services and availability. Explore an example for your sector.

Pricing

A deployment that fits your operation.

Compare the three tiers by run capacity, compute readiness and network setup.

See the tiers Take the product tour
Next step

See your own gaps explained.

Bring your planning requirements. We will walk through a schedule, its gaps and the decisions you can make next.